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Mail Client Configuration Guide

Set up your business email addresses on desktop clients, web interfaces, or mobile devices. Follow the coordinates below to configure secure incoming and outgoing connections.

🌐 Webmail Access

You can access your email inbox from any browser using our official webmail gateways. Simply enter your full email address and password to log in:

Option 1: Primary Portal

HashNET Shared Webmail

webmail.hashnetlk.com →
Option 2: Branded Access

Your Domain Webmail

webmail.yourdomain.com

🔒 Secure SSL/TLS Settings (Recommended)

Always use secure SSL/TLS settings to ensure your email authentication and content are encrypted over the network.

Setting Value
Username [email protected] (always use the full email address)
Password Use the email account's password.
Incoming Server mail.yourdomain.com
IMAP Port: 993  |  POP3 Port: 995
Outgoing Server mail.yourdomain.com
SMTP Port: 465
Authentication Required for IMAP, POP3, and SMTP. Use the same credentials as username.

⚠ Non-SSL Settings (NOT Recommended)

Use these settings only if your client does not support SSL connections. Traffic over non-SSL ports is not encrypted.

Setting Value
Username [email protected]
Password Use the email account's password.
Incoming Server mail.yourdomain.com
IMAP Port: 143  |  POP3 Port: 110
Outgoing Server mail.yourdomain.com
SMTP Port: 587
Authentication Required for IMAP, POP3, and SMTP.

📖 Understanding IMAP vs POP3

When setting up your mail application, choosing between IMAP and POP3 determines how your messages are handled on the server:

IMAP (Recommended)

SYNCED

IMAP coordinates directly between the server and your mail application. Actions like reading, deleting, or replying are instantly updated across all devices.

  • Recommended for multi-device setups
  • Saves local storage space
  • Always backed up on the mail server

POP3

LOCAL

POP3 downloads emails to a single local device. Actions do not sync back to the server, meaning future mail downloads on other devices will see downloaded messages as unread.

  • Best for offline email access
  • Frees up hosting server storage space
  • No cross-device synchronization

Step-by-Step Client Setup

Microsoft Outlook (Desktop)

  1. Open Outlook, go to File > Add Account.
  2. Enter your full email address, select Advanced options, tick "Let me set up my account manually", and click Connect.
  3. Select IMAP.
  4. Enter the secure values: Incoming Server mail.yourdomain.com, Port 993, Encryption SSL/TLS.
  5. Enter Outgoing SMTP values: Server mail.yourdomain.com, Port 465, Encryption SSL/TLS.
  6. Enter your password and complete setup.

Android & iOS Mobile Mail App

  1. Open your phone's built-in Mail app or Outlook/Gmail.
  2. Select Add Account > Other (IMAP/POP).
  3. Enter your email address and password. Choose Manual Setup.
  4. Select IMAP.
  5. Input the incoming server `mail.yourdomain.com` and port `993`. Ensure security type is SSL/TLS.
  6. Input outgoing SMTP server `mail.yourdomain.com` and port `465`. Set security type to SSL/TLS.
  7. Click next and finish setup.